South Haven Public Schools

554 Green St.
South Haven, MI 49090

Phone:  (269) 637-0529
Fax:  (269) 637-3025

• E-Mail contact preferred:
  • Steve Miles (stevem@shps.org)

Important Notes:

• This RFP is for products and services for existing networks/systems.
• All quotes must be submitted with the understanding that implementation may be dependent upon:
  • E-rate funding approval by the SLD
  • Student enrollments
  • Existing budgetary requirements. 
• The intent is that contingent contracts will be let between January 19, 2010 and January 31, 2010.  Purchase and installation of products and services must be between Jul 1, 2010 and Jun 30, 2011. 
• Please mail, email, or fax all quotations to the above address/fax clearly marked "To the Attention of USF-RFP."
• Hardware must allow for distribution of voice, video, or data signal to other buildings within the district as necessary. Capacity must allow for all users.
• The following specifications are to be used as guidelines in quoting a solution. Although specification changes are permitted, the quality of the product/service requested must be based upon industry standards at time of delivery. 
• The items requested within this RFP may or may not be USF eligible.  All non-eligible products and services must be itemized.  Please use the 2010 USF Eligible Services List for guidance. (Note: It is the vendor's responsibility to check for updates and corrections prior to submitting bids/quotations.)

The district reserves the right to accept or reject any or all quotations.

Internal Connections - For Baseline Middle School, Maple Grove Elementary School, and North Shore Elementary School

• North Shore Elementary School

  • Network Upgrades (Fast Ethernet to the Desktop)

  • Minimum of 1 3Com 4800G 24-port 1000Base-X (SFP) with 8-port shared 10/100/10000Base-T or equivalent

  • Minimum of 1 3Com 4800G 1-port 10GBase-X (XFP) module or equivalent

  • Minimum of 1 3Com 10GBase-LR XFP transceiver or equivalent

  • Minimum of 1 3Com 4800G 150 watt redundant power supply or equivalent

  • Minimum of 4 3Com 4500 50-port 10/100Base-T PoE with 2-port 10/100/1000BaseT or 1000Base-X (SFP) ports or equivalent

  • Minimum of 4 1000B-SX SPF modules

  • Minimum of 4 multi-mode duplex SC to LC fiber jumper

• Maple Grove Elementary School

  • Network Upgrades (Fast Ethernet to the Desktop)

  • Minimum of 1 3Com 4800G 24-port 1000Base-X (SFP) with 8-port shared 10/100/10000Base-T or equivalent

  • Minimum of 1 3Com 4800G 1-port 10GBase-X (XFP) module or equivalent

  • Minimum of 1 3Com 10GBase-LR XFP transceiver or equivalent

  • Minimum of 1 3Com 4800G 150 watt redundant power supply or equivalent

  • Minimum of 3 3Com 4500 50-port 10/100Base-T PoE with 2-port 10/100/1000BaseT or 1000Base-X (SFP) ports or equivalent

  • Minimum of 4 1000B-SX SPF modules

  • Minimum of 2 multi-mode duplex SC to LC fiber jumper

• Baseline Middle School

  • Network Upgrades (Gigabit to the Desktop)

  • Minimum of 1 3Com 4800G 24-port 1000Base-X (SFP) with 8-port shared 10/100/10000Base-T or equivalent

  • Minimum of 1 3Com 4800G 1-port 10GBase-X (XFP) module or equivalent

  • Minimum of 1 3Com 10GBase-LR XFP transceiver or equivalent

  • Minimum of 1 3Com 4800G 150 watt redundant power supply or equivalent

  • Minimum of 6 3Com 4500G 48-port 10/100/1000Base-T PoE with 4-port shared 1000Base-X ports or equivalent

  • Minimum of 1 3Com 4500G 24-port 10/100/1000Base-T Non-PoE with 4-port shared 1000Base-X (SFP) ports or equivalent

  • Minimum of 12 1000b-sx modules

  • Minimum of 12 single-mode duplex fiber jumpers LC to SC, 1 meter long

• Wireless Upgrades (Add 802.11 a/b/g/n coverage)

  • Minimum of 1 3Com WX series controller 24-MAP upgrade license or equivalent for each building (North Shore, Maple Grove, Baseline)

  • Minimum of 13 3Com WX series AP3950 802.11 a/b/g/n "fit" access point or equivalent for North Shore School

  • Minimum of 13 3Com WX series AP3950 802.11 a/b/g/n "fit" access point or equivalent for Maple Grove

  • Minimum of 13 3Com WX series AP3950 802.11 a/b/g/n "fit" access point or equivalent for Baseline School

  • Minimum of 1 Aruba 3600 multi-service mobility controller (with 64 AP licenses) or equivalent for Baseline School

  • Minimum of 1 Aruba NBD advanced replacement and software updates for 3600-64AOS-STD or equivalent for Baseline School

  • Software Maintenance

  • Minimum of 1 Aruba 512 user policy enforcement firewall license or equivalent

  • Minimum of 1 Aruba software support services for LIC-PEF-128 or equivalent for Baseline School

  • Minimum of 1 Aruba software support services for LIC-PEF-64 or equivalent for North Shore School

  • Minimum of 1 Aruba software support services for LIC-PEF-128 or equivalent for Maple Grove School

  • Minimum of 13 Aruba AP-124 802.11 a/n or b/g/n access points or equivalent for North Shore School

  • Minimum of 13 Aruba AP-124 802.11 a/n or b/g/n access points or equivalent for Maple Grove School

  • Minimum of 22 Aruba AP-124 802.11 a/n or b/g/n access points or equivalent for Baseline School

  • Network Management IMC standard 100-node

All hardware specifications above are minimum. It is expected that wiring/components/software will meet industry standards and current versions at the time of installation. Please contact Steve Miles (stevem@shps.org) for details.

Please contact Steve Miles (stevem@shps.org) to arrange a time for a building site survey. (NOTE: Surveys must be conducted before or after school.)

Bid Evaluation

Although the cost of the product/service is of primary concern, the ability to accommodate growth and change and the total cost of operation (TCO) within the district are, in many ways, more important. Do not assume the lowest bid will be awarded the project.

To achieve this goal, bids will be evaluated on several factors.

• Prices/charges

• Prior experience

• Understanding of needs

• Financial stability

• Personnel qualifications

• Comply with the spirit of the district's long range technology plan

• Compatibility with district hardware/software standards as set forth within district's long range technology plan

• Provide lower long-term cost of ownership

• Ability to upgrade and adapt to technological advances

• Completeness of response and adherence to bid specifications

• Summary of project implementation plan

• Capability of the bidder to successfully complete the installation within the required timeframe.