Muskegon Area District Library

4845 Airline Rd., Unit 5

Muskegon, MI 49444

Phone:  (231) 737-6248
Fax:  (231) 737-6307

• E-Mail contact preferred:
  • Stephen Dix (mclsd@llcoop.org)

Important Notes:

• This RFP is for products and services for existing networks/systems.
• All quotes must be submitted with the understanding that implementation may be dependent upon:
  • E-rate funding approval by the SLD
  • Student enrollments
  • Existing budgetary requirements. 
• The intent is that contingent contracts will be let between November 12, 2009 and December 12, 2009.  Purchase and installation of products and services must be between Jul 1, 2010 and Jun 30, 2011. 
• Hardware must allow for distribution of voice, video, or data signal to other buildings within the district as necessary. Capacity must allow for all users.
• The following specifications are to be used as guidelines in quoting a solution. Although specification changes are permitted, the quality of the product/service requested must be based upon industry standards at time of delivery. 
• The items requested within this RFP may or may not be USF eligible.  All non-eligible products and services must be itemized.  Please use the 2009 USF Eligible Services List for guidance. (Note: It is the vendor's responsibility to check for updates and corrections prior to submitting bids/quotations.)
• There are ten branch library sites associated with this district library. They are:
  • Egelston Branch Library
    5428 E. Apple Avenue
    Muskegon, MI. 49442
    (231) 788-6477
  • Fruitport Branch Library
    Park and Third
    Fruitport, MI. 49415
    (231) 865-3461
  • Holton Branch Library
    8776 Holton
    Duck Lake, MI. 49425
    (231) 821-0268
  • Montague Branch Library
    8778 Ferry St.
    Montague, MI. 49437
    (231) 893-2675
  • Muskegon Heights Branch Library
    2808 Sanford St.
    Muskegon Heights, MI.  49444
    (231) 739-6075
  • North Muskegon Branch Library
    1522 Ruddiman
    North Muskegon, MI. 49445
    (231) 744-6080
  • Norton Shores Branch Library
    705 Seminole Rd.
    Muskegon, MI. 49441
    (231) 780-8844
  • Ravenna Branch Library
    12278 Stafford
    Ravenna, MI. 49451
    (231) 853-6975
  • Muskegon Township Branch Library
    1074 Shonat St.
    Muskegon, MI. 49442
    (231) 760-4329
  • Muskegon Area District Library
    4845 Airline Rd., Unit 5

    Muskegon, MI 49444

    Phone:  (231) 737-6248

The district reserves the right to accept or reject any or all quotations.

Telephone Service - Local and Long Distance

• Egelston Branch Library
  • Local and Long Distance Voice Service
    • # of Lines = 1-3
       
• Fruitport Branch Library
  • Local and Long Distance Voice Service
    • # of Lines = 1-3
       
• Holton Branch Library
  • Local and Long Distance Voice Service
    • # of Lines = 1-3
       
• Montague Branch Library
  • Local and Long Distance Voice Service
    • # of Lines = 1-3
       
• Muskegon Heights Branch Library
  • Local and Long Distance Voice Service
    • # of Lines = 1-3
       
• North Muskegon Branch Library
  • Local and Long Distance Voice Service
    • # of Lines = 2-5
       
• Norton Shores Branch Library
  • Local and Long Distance Voice Service
    • # of Lines = 3-6
       
• Ravenna Branch Library
  • Local and Long Distance Voice Service
    • # of Lines = 1-3
       
• Muskegon Township Branch Library
  • Local and Long Distance Voice Service
    • # of Lines = 1-3
       
• Muskegon Area District Library
  • Local and Long Distance Voice Service
    • # of Lines = 7-10

Telecommunications add-alternates for a multi-year contract may be considered for each of the telecommunication services described above.

• Alternate 1:  Telephone service as described above with 2-year contract.

• Alternate 2:  Telephone service as described above with 3-year contract.

Telephone service includes, but is not limited to, those items/components that are USF eligible.  Any additional telephone service not covered by USF eligibility, must be itemized and quoted separately. Please contact Stephen Dix (mclsd@llcoop.org) for details.

Bid Evaluation

Although the cost of the product/service is of primary concern, the ability to accommodate growth and change and the total cost of operation (TCO) within the district are, in many ways, more important. Do not assume the lowest bid will be awarded the project.

To achieve this goal, bids will be evaluated on several factors.

• Prices/charges

• Prior experience

• Understanding of needs

• Ease of migration to the accepted solution

• Financial stability

• Personnel qualifications

• Comply with the spirit of the district's long range technology plan

• Compatibility with district hardware/software standards as set forth within district's long range technology plan

• Provide lower long-term cost of ownership

• Ability to upgrade and adapt to technological advances

• Completeness of response and adherence to bid specifications

• Summary of project implementation plan

• Capability of the bidder to successfully complete the installation within the required timeframe.