Kalamazoo RESA Local RFP 2010

Kalamazoo RESA

Request for Proposal

Allowable Contract Date: November 12, 2009

Kalamazoo RESA

1819 East Milham Rd.
Portage, MI 49002

Phone: (269) 385-1500
Fax: (269) 381-0156

E-Mail contact preferred:
- Brian Schupbach (bschupbach@kresa.org) - Primary contact
- Don Dailey (ddailey@kresa.org) - Secondary contact

Important Notes:

This RFP is for products and services for existing networks/systems.
All quotes must be submitted with the understanding that implementation may be dependent upon:
- E-rate funding approval by the SLD
- Student enrollments
- Existing budgetary requirements.
The intent is that contingent contracts will be let between November 12, 2009 and December 12, 2009. Purchase and installation of products and services must be between Jul 1, 2010 and Jun 30, 2011.
Please mail, email, or fax all quotations to the above address/fax clearly marked "To the Attention of USF-RFP."
Hardware must allow for distribution of voice, video, or data signal to other buildings within the district as necessary. Capacity must allow for all users.
The following specifications are to be used as guidelines in quoting a solution. Although specification changes are permitted, the quality of the product/service requested must be based upon industry standards at time of delivery.
The items requested within this RFP may or may not be USF eligible. All non-eligible products and services must be itemized. Please use the 2009 USF Eligible Services List for guidance. (Note: It is the vendor's responsibility to check for updates and corrections prior to submitting bids/quotations.)

The district reserves the right to accept or reject any or all quotations.

Telephone Service

Local Telephone Service
- # of Buildings = 7
- # of Lines = Minimum of 350
- Minimum of 1 PRI or equivalent technology for new Croyden School, which will be located on the KRESA campus
- VoIP for new Croyden School, which will be located on the KRESA campus
Long Distance Telephone Service
- # of Buildings = 7
- # of Lines = Minimum of 350
- Approximately 6,000 minutes per month for Intralata and 500 minutes per month for Interlata
- VoIP for new Croyden School, which will be located on the KRESA campus
Leased fiber connection to Juvenile Home School
- From 1819 E. Milham Rd., Kalamazoo, MI 49002 to 1424 Gull Rd., Kalamazoo, MI 49048
  - 10MB or 100Mb options desired
Minimum of 1 T-1 for Lakeside School
Minimum of 1 T-1 for Epic Center
Cellular Service
- # of Cell Phones = 53-63
  - Voicemail required
  - Direct connect for 5-10 phones
  - Blackberry-type (wireless Internet access) for 33-38 phones

Telecommunications add-alternates for a multi-year contract may be considered for each of the telecommunication services described above.

Alternate 1: Telephone and/or cellular service as described above with 2-year contract.
Alternate 2: Telephone and/or cellular service as described above with 3-year contract.

Telephone service includes, but is not limited to, those items/components that are USF eligible. Any additional telephone service not covered by USF eligibility, must be itemized and quoted separately. Please contact Brian Schupbach (bschupbach@kresa.org) or Don Dailey (ddailey@kresa.org) for details.

Internet Access

VoIP for new Croyden School, which will be located on the KRESA campus
Minimum of 1 T-1 for Lakeside School
Minimum of 1 T-1 for Epic Center
Portable Wireless Internet Access (Blackberry-type)
- For 33-38 cell phones
Leased fiber connection to Juvenile Home School
- From 1819 E. Milham Rd., Kalamazoo, MI 49002 to 1424 Gull Rd., Kalamazoo, MI 49048
  - 10MB or 100Mb options desired

Internet add-alternates for a multi-year contract may be considered for each of the telecommunication services described above.

Alternate 1: Internet access as described above with 2-year contract.
Alternate 2: Internet access as described above with 3-year contract.

Internet service includes, but is not limited to, those items/components that are USF eligible. Any additional Internet service not covered by USF eligibility, must be itemized and quoted separately. Please contact Brian Schupbach (bschupbach@kresa.org) or Don Dailey (ddailey@kresa.org) for details.

Bid Evaluation

Although the cost of the product/service is of primary concern, the ability to accommodate growth and change and the total cost of operation (TCO) within the district are, in many ways, more important. Do not assume the lowest bid will be awarded the project.

To achieve this goal, bids will be evaluated on several factors.

Prices/charges
Prior experience
Understanding of needs
Ease of migration to the accepted solution
Financial stability
Personnel qualifications
Comply with the spirit of the district's long range technology plan
Compatibility with district hardware/software standards as set forth within district's long range technology plan
Provide lower long-term cost of ownership
Ability to upgrade and adapt to technological advances
Completeness of response and adherence to bid specifications
Summary of project implementation plan
Capability of the bidder to successfully complete the installation within the required timeframe.