Godwin Heights Public School District

15 36th St. SW
Wyoming, MI 49548

Phone:  (616) 252-2093
Fax:  (616) 252-2032

• E-Mail contact preferred:
  • Kathy Zamaites (zamaites@godwinschools.org)

Important Notes:

• This RFP is for products and services for existing networks/systems.
• All quotes must be submitted with the understanding that implementation may be dependent upon:
  • E-rate funding approval by the SLD
  • Student enrollments
  • Existing budgetary requirements. 
• The intent is that contingent contracts will be let between December 16, 2009 and January 16, 2010.  Purchase and installation of products and services must be between Jul 1, 2010 and Jun 30, 2011. 
• Please mail, email, or fax all quotations to the above address/fax clearly marked "To the Attention of USF-RFP."
• Hardware must allow for distribution of voice, video, or data signal to other buildings within the district as necessary. Capacity must allow for all users.
• The following specifications are to be used as guidelines in quoting a solution. Although specification changes are permitted, the quality of the product/service requested must be based upon industry standards at time of delivery. 
• The items requested within this RFP may or may not be USF eligible.  All non-eligible products and services must be itemized.  Please use the 2009 USF Eligible Services List for guidance. (Note: It is the vendor's responsibility to check for updates and corrections prior to submitting bids/quotations.)

The district reserves the right to accept or reject any or all quotations.

Telephone Service

• Local Dial Tone Service

  • # of Buildings = 7

  • # of Lines = Minimum of 136 (DID)

• Long Distance Service

  • # of Buildings = 7

  • # of Lines = Minimum of 136 (DID)

• Minimum of 3 PRIs for local and long distance

• Minimum of 1 point-to-point T-1

• Cellular Service

  • # of Cell Phones = Minimum of 28

  • # of pooled minutes = Minimum of 10,000

  • Direct connect

  • Nationwide calling

  • Wireless Internet service for a minimum of 10 phones

Telecommunications add-alternates for a multi-year contract may be considered for each of the telecommunication services described above.

• Alternate 1:  Telephone and/or cellular service as described above with 2-year contract.

• Alternate 2:  Telephone and/or cellular service as described above with 3-year contract.

Telephone service includes, but is not limited to, those items/components that are USF eligible.  Any additional telephone service not covered by USF eligibility, must be itemized and quoted separately. Please contact Kathy Zamaites (zamaites@godwinschools.org) for details.

Internet Access

• Portable wireless Internet service
  • For a minimum of 10 cell phones (i.e. Blackberry service)
• Minimum of 1 point-to-point T-1
• WIFI Connection Cards
  • Monthly service with unlimited Mb of data for a minimum of 5
• Minimum 20.0mbps, scalable to 1GB Internet connection for the district
  • Domain name registration
  • Provide 99.97% uptime guarantee
  • 4-hour maximum service response time (24/7)
  • Include itemization of ISP-owned equipment necessary for connectivity that will be placed within the district
  • Provide proof of worker's compensation insurance
  • Provide proof of $2 million liability insurance umbrella upon award of the bid
  • Bids must include line itemization of all components to allow for the use of e-rate funds on all approved items. Itemization should include, but not be limited to:
    • Filtering solution at local level for CIPA compliance
    • Firewall services
      • Firewall should be able to handle VPN connections via PPTP and 3des
      • Managed via web interface by a person designated by the district
      • Full logging capability
    • DNS
    • Filtering solution at local level for CIPA compliance
    • Statistical analyses access via web interface
    • End-to-end maintenance on equipment used to deliver services.
• Web Hosting
  • Appropriate amount of data storage for the district website
  • Appropriate amount of transfer per month
  • Web interface for sub-domains
  • Web interface to add users and security
• Student Email
  • Minimum of 1000 accounts

Internet access includes, but is not limited to, those items/components that are USF eligible. Any additional service not covered by USF eligibility must be itemized and quoted separately. Please refer to the 2009 USF Eligible Services List. It is the intent of the district to obtain the highest value at the most reasonable price.

Add-alternates for a multi-year contract may be considered.

• Alternate 1: Internet access as described above with 2-year contract.

• Alternate 2: Internet access as described above with 3-year contract.

Please contact Kathy Zamaites (zamaites@godwinschools.org) for details.

Internal Connections

• Infrastructure upgrade for the district

  NOTE: All of the following must include installation costs and charges for continuing cost for support after the initial installation warranty.

  • The infrastructure upgrade is for all school buildings within the district, the administration building, and the District Service Center.
  • The upgrade includes a minimum of a 2-10GB upgrade to each building.
  • A site survey is necessary to determine the scope of work.
  • 3Com equipment, or equivalent, is preferred.
  • All buildings must be quoted separately.
     
• Wireless access points for the district

  NOTE: All of the following must include installation costs and charges for continuing cost for support after the initial installation warranty.

  • Wireless access points and the necessary equipment is needed for all school buildings within the district, the administration building, and the District Service Center.
  • A site survey is necessary to determine the amount of wireless access points needed in each building.
  • All buildings must be quoted separately.

To schedule a walk-through, please contact Kathy Zamaites (zamaites@godwinschools.org). Walk-throughs will be conducted before and after school only.

Basic Maintenance

• Maintenance contract for existing Telco/LAN infrastructure (test, replace, repair) cable and/or electronics. Includes, but is not limited to, all wireless access points, switches, routers, eligible servers, and the phone system for the district.

  • All buildings must be quoted separately.

All hardware specifications above are minimum. It is expected that wiring/components/software will meet industry standards and current versions at the time of installation. Please contact Kathy Zamaites (zamaites@godwinschools.org) for details.

Bid Evaluation

Although the cost of the product/service is of primary concern, the ability to accommodate growth and change and the total cost of operation (TCO) within the district are, in many ways, more important. Do not assume the lowest bid will be awarded the project.

To achieve this goal, bids will be evaluated on several factors.

• Prices/charges

• Prior experience

• Understanding of needs

• Financial stability

• Personnel qualifications

• Comply with the spirit of the district's long range technology plan

• Compatibility with district hardware/software standards as set forth within district's long range technology plan

• Provide lower long-term cost of ownership

• Ability to upgrade and adapt to technological advances

• Completeness of response and adherence to bid specifications

• Summary of project implementation plan

• Capability of the bidder to successfully complete the installation within the required timeframe.