Central Montcalm Public School

1480 S. Sheridan Rd., P.O. Box 9

Stanton, MI  48888

Phone:  (989) 831-2193

Fax:  (989) 831-5580

• E-Mail contact preferred:
  • Harvey Shick (hshick@cms.maisd.com)

Important Notes:

• This RFP is for products and services for existing networks/systems.
• All quotes must be submitted with the understanding that implementation may be dependent upon:
  • E-rate funding approval by the SLD
  • Student enrollments
  • Existing budgetary requirements. 
• The intent is that contingent contracts will be let between December 29, 2009 and January 29, 2010.  Purchase and installation of products and services must be between Jul 1, 2010 and Jun 30, 2011. 
• Please mail, email, or fax all quotations to the above address/fax clearly marked "To the Attention of USF-RFP."
• Hardware must allow for distribution of voice, video, or data signal to other buildings within the district as necessary. Capacity must allow for all users.
• The following specifications are to be used as guidelines in quoting a solution. Although specification changes are permitted, the quality of the product/service requested must be based upon industry standards at time of delivery. 
• The items requested within this RFP may or may not be USF eligible.  All non-eligible products and services must be itemized.  Please use the 2009 USF Eligible Services List for guidance. (Note: It is the vendor's responsibility to check for updates and corrections prior to submitting bids/quotations.)

The district reserves the right to accept or reject any or all quotations.

Telephone Service

Telecommunications add-alternates for a multi-year contract may be considered for each of the telecommunication services described above.

• Alternate 1:  Telephone and/or cellular service as described above with 2-year contract.

• Alternate 2:  Telephone and/or cellular service as described above with 3-year contract.

Telephone service includes, but is not limited to, those items/components that are USF eligible.  Any additional telephone service not covered by USF eligibility, must be itemized and quoted separately. Please contact Harvey Shick (hshick@cms.maisd.com) for details.

Internet Access

• Portable wireless Internet access
  • Unlimited data
  • Tethered Modem option for a minimum of 14 phones
  • Connection/data card for a minimum of 1 laptop

• Minimum 45.0MB Internet connection desired (seven buildings connected via fiber). The school will consider solutions that are less than 45mb but a bonded T-1 solution will not be accepted due to the current technological direction of the district. The district will consider DSL, cable, Ethernet, and/or a comparable solution to achieve up to 45.0mb or greater.

  • Central Montcalm High School
  • Central Montcalm Middle School
  • Central Montcalm Upper Elementary School
  • Sheridan Elementary School
  • Stanton Elementary School
  • Bus garage (located on high school campus)
  • Maintenance building (located on high school campus)
    • PVCs (to ISP & to MAISD), as needed.
    • Access for up to 2500 users in seven locations.
    • Include backbone configuration diagram to nearest Tier-1 backbone.
    • Provide 99.97% uptime guarantee.
    • 4-hour maximum service response time (24/7).
    • Include itemization of ISP-owned equipment necessary for connectivity that will be placed within the District.
    • All components of service and support must be able to address and resolve the technical issues of both PC users and Mac OS-X users and Apple Macintosh internal LANs.
    • Minimum 10/100/1000 Ethernet connection as point of demarcation within the district.
    • ISP provides network monitoring with paging service.
    • Provide proof of worker's Comp.
    • Provide proof of $2 million liability insurance umbrella upon award of the bid.
    • Bids must include line itemization of all components to allow for the use of e-rate funds on all approved items.
    • End-to-end maintenance on equipment used to deliver services.
    • NOTE:  Response to this RFP for Internet Access must be itemized for each of the following separately. (In addition to basic Internet access services, the district may use multiple vendors to provide the services requested in the most cost-effective manner):
      • CIPA compliant filtering
      • Proxy cache
      • DNS
      • Filtering solution at local level for CIPA compliance
      • 2,500 email accounts
      • Firewall services
      • DHCP Service
      • External monitoring line
• Minimum 6.0MB Internet connection for the alternative education building (8153 Satterlee Road, Greenville, MI 48838)
  • Include backbone configuration diagram to nearest Tier-1 backbone.
  • Provide 99.97% uptime guarantee.
  • 4-hour maximum service response time (24/7).
  • All components of service and support must be able to address and resolve the technical issues of both PC users and Mac OS-X users and Apple Macintosh internal LANs.
  • Minimum 10/100/1000 Ethernet connection as point of demarcation within the district.
  • Provide proof of worker's Comp.
  • Bids must include line itemization of all components to allow for the use of e-rate funds on all approved items.
  • End-to-end maintenance on equipment used to deliver services.
  • NOTE:  Response to this RFP for Internet Access must be itemized for each of the following separately. (In addition to basic Internet access services, the district may use multiple vendors to provide the services requested in the most cost-effective manner):
    • CIPA compliant filtering
    • Proxy cache
    • DNS
    • Filtering solution at local level for CIPA compliance
    • Firewall services
    • DHCP Service
    • External monitoring line

Internet access includes, but is not limited to, those items/components that are USF eligible. Any additional service not covered by USF eligibility must be itemized and quoted separately. Please refer to the 2009 USF Eligible Services List. It is the intent of the district to obtain the highest value at the most reasonable price.

Add-alternates for a multi-year contract may be considered.

• Alternate 1: Internet access as described above with 2-year contract.

• Alternate 2: Internet access as described above with 3-year contract.

Please contact Harvey Shick (hshick@cms.maisd.com) for details.

Internal Connections

• Wireless Access Points
  • A minimum of twelve wireless access points each for every school building.
  • Bids must include cost of cable, installation, set-up and configuration to existing building networks.
  • A site survey is necessary to determine the number of wireless access points for each building.
• Network Switches
  • Minimum of 40 switches for the high school/middle school
    • Preference is to include the upgrade of the back plane of the high school/middle school current switches to 10GB
  • Minimum of 10 switches for Stanton Elementary
  • Minimum of 7 switches for Sheridan Elementary
  • Minimum of 16 switches for Upper Elementary
  • Will consider 1GB and 10 GB solutions, including the upgrade of each buildings core switch
  • Bids must include cost of cable, installation, set-up and configuration to existing building networks.
  • A site survey is necessary to determine the number of wireless access points for each building.

Basic Maintenance

• Maintenance contract for existing Telco/LAN infrastructure (test, replace, repair) cable and/or electronics. Includes, but is not limited to, all wireless access points, switches, servers, and the phone system for the district.

All hardware specifications above are minimum. It is expected that wiring/components/software will meet industry standards and current versions at the time of installation. Please contact Harvey Shick (hshick@cms.maisd.com) for details.

Please contact Harvey Shick (hshick@cms.maisd.com) to arrange a time for a building site survey. (NOTE: Surveys must be conducted before or after school.)

Bid Evaluation

Although the cost of the product/service is of primary concern, the ability to accommodate growth and change and the total cost of operation (TCO) within the district are, in many ways, more important. Do not assume the lowest bid will be awarded the project.

To achieve this goal, bids will be evaluated on several factors.

• Prices/charges

• Prior experience

• Understanding of needs

• Financial stability

• Personnel qualifications

• Comply with the spirit of the district's long range technology plan

• Compatibility with district hardware/software standards as set forth within district's long range technology plan

• Provide lower long-term cost of ownership

• Ability to upgrade and adapt to technological advances

• Completeness of response and adherence to bid specifications

• Summary of project implementation plan

• Capability of the bidder to successfully complete the installation within the required timeframe.