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Cass District Library |
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Allowable Contract Date:
November 11, 2009 |
Cass District Library
319 M-62 North
Cassopolis, MI 49031
Phone: (269)
445-3400 ext. 25
Fax: (269) 445-8795
| E-Mail contact preferred: |
Important Notes:
- This RFP is for
products and services for existing networks/systems.
- All quotes
must be submitted with the understanding that implementation may be
dependent upon:
-
E-rate funding approval by the SLD
- Student
enrollments
- Existing budgetary requirements.
- The
intent is that contingent contracts will be let between
November 11, 2009 and December 11, 2009. Purchase and
installation of products and services must be between Jul 1, 2010 and
Jun 30, 2011.
- Please
mail, email, or fax all quotations to the above address/fax clearly
marked "To the Attention of USF-RFP."
- Hardware must allow for distribution of
voice, video, or data signal to other buildings within the district as
necessary. Capacity must allow for all users.
- The
following specifications are to be used as guidelines in
quoting a solution. Although specification changes are
permitted, the quality of the product/service requested must
be based upon industry standards at time of delivery.
- The items requested within this RFP may
or may not be USF eligible. All non-eligible products and
services must be itemized. Please use the 2009
USF Eligible Services List for guidance. (Note: It is the vendor's responsibility to
check for updates and corrections prior to submitting
bids/quotations.)
- There are four branch library sites
associated with this district library. They are:
- Edwardsburg Branch Library
26745 Church St.
Edwardsburg, MI. 49112
- Mason-Union Branch Library
17049 U.S. Highway 12 East
Edwardsburg, MI. 49112
- Howard Branch Library
2341 Yankee St.
Niles, MI. 49120
- Local History Branch Library
145 North Broadway St.
Cassopolis, MI. 49031.
The district reserves the right to accept or reject any or
all quotations.
Telephone Service
-
Local Dial Tone Service
-
# of Buildings = 5
-
# of Lines = 9 - 15
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# of Extensions = 14-18
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Long Distance Service
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# of Buildings = 5
-
# of Lines = 9 - 15
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Cellular Service
Telecommunications
add-alternates for a multi-year contract may be considered for each of
the telecommunication services described above.
Telephone
service includes, but is not limited to, those items/components that
are USF eligible. Any additional telephone service not covered
by USF eligibility, must be itemized and quoted separately. Please
contact Jennifer Ray (jray@cass.lib.mi.us) or
Kevin Smith (kms@cass.lib.mi.us) for details.
Internet Access
- Minimum 1.5mb Internet connection for
Mason-Union and Main branches.
- Domain name registration
- Access for up to 500 users
- Include backbone configuration diagram to nearest Tier-1
backbone.
- Provide 99.99% uptime guarantee
- 4-hour maximum service response time (24/7)
- Include itemization of ISP-owned equipment necessary for
connectivity that will be placed within the District.
- Each building to have a 10/100 Ethernet connection as point of
demarcation.
- Provide proof of worker's Comp
- Provide proof of $2 million liability insurance umbrella
- Bids must include line itemization of all components to allow for
the use of e-rate funds on all approved items. Itemization
should include, but not be limited to:
- DNS
- Proxy caching
- Filtering solution at local level for CIPA compliance
- Firewall services.
- Firewall should be able to handle VPN connections via PPTP
and 3des.
- Stateful packet inspection
- Managed via web interface by a person designated by the
District.
- Full logging capability
- DHCP Service
- Statistical analyses access via web interface
- End-to-end maintenance on equipment used to deliver services.
- Monthly high speed Internet service for the Edwardsburg,
Howard, and Local History branches
- Domain name registration
- Access for up to 500 users
- Include backbone configuration diagram to nearest Tier-1
backbone.
- Provide 99.97% uptime guarantee
- 4-hour maximum service response time (24/7)
- Include itemization of ISP-owned equipment necessary for
connectivity that will be placed within the District.
- Each building to have a 10/100 Ethernet connection as point of
demarcation.
- Provide proof of worker's Comp
- Provide proof of $2 million liability insurance umbrella upon
award of the bid
- Bids must include line itemization of all components to allow for
the use of e-rate funds on all approved items. Itemization
should include, but not be limited to:
- DNS
- Proxy caching
- Filtering solution at local level for CIPA compliance
- Firewall services.
- Firewall should be able to handle VPN connections via PPTP
and 3des.
- Stateful packet inspection
- Managed via web interface by a person designated by the
District.
- Full logging capability
- DHCP Service
- Statistical analyses access via web interface
- End-to-end maintenance on equipment used to deliver services.
Internet access includes, but is not limited to, those items/components that are
USF eligible. Any additional service not covered by USF eligibility must be
itemized and quoted separately. Please refer to the 2009
USF Eligible Services List. It is the intent of the district to obtain the
highest value at the most reasonable price.
Add-alternates for a
multi-year contract may be considered.
Please contact Jennifer Ray (jray@cass.lib.mi.us) or
Kevin Smith (kms@cass.lib.mi.us) for details.
Bid Evaluation
Although the cost of the
product/service is of primary concern, the ability to accommodate growth and
change and the total cost of operation (TCO) within the district are, in many
ways, more important. Do not assume the lowest bid will be awarded the project.
To achieve this goal,
bids will be evaluated on several factors.
-
Prices/charges
-
Prior experience
-
Understanding of
needs
-
Financial stability
-
Personnel
qualifications
-
Comply with the
spirit of the district's long range technology plan
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Compatibility with
district hardware/software standards as set forth within district's long
range technology plan
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Provide lower
long-term cost of ownership
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Ability to upgrade
and adapt to technological advances
-
Completeness of
response and adherence to bid specifications
-
Summary of project
implementation plan
-
Capability of the
bidder to successfully complete the installation within the required
timeframe.