Business Entrepreneurship Science and Technology PSA

200 Highland St.

Highland Park, MI  48203

Phone:  (313) 869-1000

Fax:  (313) 869-1002

• E-Mail contact preferred:
  • Lee Montgomery, Jr. (leemontgomeryjr@choiceschools.com)

Important Notes:

• This RFP is for products and services for existing networks/systems.
• All quotes must be submitted with the understanding that implementation may be dependent upon:
  • E-rate funding approval by the SLD
  • Student enrollments
  • Existing budgetary requirements. 
• The intent is that contingent contracts will be let between February 8, 2010 through February 10, 2010.  Purchase and installation of products and services must be between Jul 1, 2010 and Jun 30, 2011. 
• Please mail, email, or fax all quotations to the above address/fax clearly marked "To the Attention of USF-RFP."
• Hardware must allow for distribution of voice, video, or data signal to other buildings within the district as necessary. Capacity must allow for all users.
• The following specifications are to be used as guidelines in quoting a solution. Although specification changes are permitted, the quality of the product/service requested must be based upon industry standards at time of delivery. 
• The items requested within this RFP may or may not be USF eligible.  All non-eligible products and services must be itemized.  Please use the 2010 USF Eligible Services List for guidance. (Note: It is the vendor's responsibility to check for updates and corrections prior to submitting bids/quotations.)

The district reserves the right to accept or reject any or all quotations.

Telephone Service

• Local Dial Tone Service
  • # of Buildings = 1
  • # of Lines = Minimum of 10
• Long Distance Service
  • # of Buildings = 1
  • # of Lines = Minimum of 10
• Voice-over IP for local and long distance
• T-1 Service
  • Minimum of 1 for distance learning
• Cellular Service
  • # of Cell Phones = Minimum of 5
  • # of pooled minutes = Minimum of 2,000
  • # of Wireless Internet access = Minimum of 5

Telecommunications add-alternates for a multi-year contract may be considered for each of the telecommunication services described above.

• Alternate 1:  Telephone/cellular service as described above with 2-year contract.

• Alternate 2:  Telephone/cellular service as described above with 3-year contract.

Telephone service includes, but is not limited to, those items/components that are USF eligible.  Any additional telephone service not covered by USF eligibility, must be itemized and quoted separately. Please contact Lee Montgomery, Jr. (leemontgomeryjr@choiceschools.com) for details.

Internet Access

• Portable wireless Internet access
  • Minimum of 5 cell phones
• Voice-over IP for local and long distance
• T-1 Service
  • Minimum of 1 for distance learning
• Minimum 1.5mb Internet connection for the district
  • Domain name registration
  • Provide 99.97% uptime guarantee
  • 4-hour maximum service response time (24/7)
  • Include itemization of ISP-owned equipment necessary for connectivity that will be placed within the district
  • Provide proof of worker's compensation insurance
  • Provide proof of $2 million liability insurance umbrella upon award of the bid
  • Bids must include line itemization of all components to allow for the use of e-rate funds on all approved items. Itemization should include, but not be limited to:
    • Filtering solution at local level for CIPA compliance
    • Firewall services
      • Firewall should be able to handle VPN connections via PPTP and 3des
      • Managed via web interface by a person designated by the district
      • Full logging capability
    • Statistical analyses access via web interface
    • End-to-end maintenance on equipment used to deliver services.
• Air Connection Cards
  • Minimum of 5

Internet access includes, but is not limited to, those items/components that are USF eligible. Any additional service not covered by USF eligibility must be itemized and quoted separately. Please refer to the 2010 USF Eligible Services List. It is the intent of the district to obtain the highest value at the most reasonable price.

Add-alternates for a multi-year contract may be considered.

• Alternate 1: Internet access as described above with 2-year contract.

• Alternate 2: Internet access as described above with 3-year contract.

Please contact Lee Montgomery, Jr. (leemontgomeryjr@choiceschools.com) for details.

Internal Connections

For existing location: 200 Highland Ave., Highland Park, MI 48203:

A site survey is necessary to accurately quote

• Cabling to each classroom to run video and/or access cable television
• Upgrade or replace all wireless access points
• Telephone Upgrade or Replacement for the District:

  • Upgrade or replace existing telephone system with new servers, messages/call manager hardware and software

  • IP phone system preferred
  • A list of all necessary hardware and software will be provided to each bidder.
  • Bids must include line itemization of all components to allow for the use of e-rate funds on all approved items.  
  • Warranty and Support
    • Include complete description of warranty and support (manufacturer's and vendor's)
    • Non-warranty service charges (include minimum charges)
      • Hourly rates
      • 8 X 5 Support Agreement
      • 24 X 7 Support Agreement

For new location: address to be determined:

• Minimum of 3 drops in each classroom.
• Minimum of 25 wireless access points throughout the district.
• Wiring and cabling for a facility that is approximately 130,000 square feet.
• Telephone System for the District:

  • New telephone system with new servers, messages/call manager hardware and software

  • IP phone system preferred
  • A list of all necessary hardware and software will be provided to each bidder.
  • Bids must include line itemization of all components to allow for the use of e-rate funds on all approved items.  
  • Warranty and Support
    • Include complete description of warranty and support (manufacturer's and vendor's)
    • Non-warranty service charges (include minimum charges)
      • Hourly rates
      • 8 X 5 Support Agreement
      • 24 X 7 Support Agreement

Basic Maintenance

• Maintenance contract for existing Telco/LAN infrastructure (test, replace, repair) cable and/or electronics. Includes, but is not limited to, all wireless access points, switches, routers, eligible servers, and the phone system for the district.

  • A site survey is necessary to accurately quote

All hardware specifications above are minimum. It is expected that wiring/components/software will meet industry standards and current versions at the time of installation. Please contact Lee Montgomery, Jr. (leemontgomeryjr@choiceschools.com) for details.

Bid Evaluation

Although the cost of the product/service is of primary concern, the ability to accommodate growth and change and the total cost of operation (TCO) within the district are, in many ways, more important. Do not assume the lowest bid will be awarded the project.

To achieve this goal, bids will be evaluated on several factors.

• Prices/charges

• Prior experience

• Understanding of needs

• Financial stability

• Personnel qualifications

• Comply with the spirit of the district's long range technology plan

• Compatibility with district hardware/software standards as set forth within district's long range technology plan

• Provide lower long-term cost of ownership

• Ability to upgrade and adapt to technological advances

• Completeness of response and adherence to bid specifications

• Summary of project implementation plan

• Capability of the bidder to successfully complete the installation within the required timeframe.