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Albion District Library |
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Allowable Contract Date:
November 30, 2009 |
Albion District Library
501 S. Superior St.
Albion, MI 49224
Phone: (517)
629-3993 x205
Fax: (517)
629-5354
- E-Mail contact preferred:
Important Notes:
- This RFP is for
products and services for existing networks/systems.
- All quotes
must be submitted with the understanding that implementation may be
dependent upon:
- E-rate funding approval by the SLD
- Student
enrollments
- Existing budgetary requirements.
- The
intent is that contingent contracts will be let between
November 30, 2009 through December 30, 2009. Purchase and
installation of products and services must be between Jul 1, 2010 and
Jun 30, 2011.
- Please
mail, email, or fax all quotations to the above address/fax clearly
marked "To the Attention of USF-RFP."
- Hardware must allow for distribution of
voice or video as
necessary. Capacity must allow for all users.
- The
following specifications are to be used as guidelines in
quoting a solution. Although specification changes are
permitted, the quality of the product/service requested must
be based upon industry standards at time of delivery.
- The items requested within this RFP may
or may not be USF eligible. All non-eligible products and
services must be itemized. Please use the
2009
USF Eligible Services
List for guidance. (Note: It is the vendor's responsibility to
check for updates and corrections prior to submitting
bids/quotations.)
The district reserves the right to accept or reject any or
all quotations.
Telephone Service
- Local Telephone Service
- Long Distance Telephone Service
- Voice-over IP for local and long distance
Telecommunications
add-alternates for a multi-year contract may be considered for each of
the telecommunication services described above.
Telephone service includes,
but is not limited to, those items/components that are USF eligible.
Any additional telephone service not covered by USF eligibility,
must be itemized and quoted separately. Please contact Colleen Verge
(cverge@albionlibrary.org) for details.
Internet Access
- Voice-over IP for local and long
distance
- Minimum 5.0mb Internet connection for the district
- Domain name registration
- Provide 99.97% uptime guarantee
- 4-hour maximum service response time (24/7)
- Include itemization of ISP-owned equipment necessary for
connectivity that will be placed within the district
- Provide proof of worker's compensation insurance
- Provide proof of liability insurance umbrella upon
award of the bid
- Bids must include line itemization of all components to allow for
the use of e-rate funds on all approved items. Itemization should
include, but not be limited to:
- Filtering solution at local level for CIPA compliance
- provide separate cost (not USF eligible)
- Firewall services
- Firewall should be able to handle VPN connections via PPTP
and 3des
- Managed via web interface by a person designated by the
district
- Full logging capability
- Statistical analyses access via web interface
- provide separate cost (not USF eligible)
- End-to-end maintenance on equipment used to deliver services.
Internet access includes, but is not limited to, those items/components that are
USF eligible. Any additional service not covered by USF eligibility must be
itemized and quoted separately. Please refer to the 2009
USF Eligible Services
List. It is the intent of the district to obtain the
highest value at the most reasonable price.
Add-alternates for a
multi-year contract may be considered.
Please contact Colleen Verge (cverge@albionlibrary.org) for details.
Internal Connections
- Telephone System:
- An evaluation is needed to sufficiently detail the phone system
requirements for the district. Please contact Colleen Verge (cverge@albionlibrary.org)
to set up a site visit.
- Consideration will be given to an Ethernet-based telephony solution.
- Any system proposed must be capable of future expansion of up to
20
extensions, call accounting, Digital PRI, DID, etc.
- Bids must include line itemization of all components to allow for
the use of E-rate funds on all approved items. Itemization
should include, but not be limited to:
- Approximately 15 Telephone Handsets
- provide separate cost (not USF eligible)
- Conference call
capability
- Speaker phone capability
- Voicemail for 6 port/20 hours
- Caller ID
- Ability to record conversation
- Installation and initial programming
- Training
- System Administrator(s)
- Primary Users
- All necessary infrastructure components
- UPS Power Backup
- Warranty and Support
- Include complete description of warranty and support (manufacturer's and
vendor's)
- Non-warranty service charges (include minimum charges)
- Hourly rates
- 8 X 5 Support Agreement
- 24 X 7 Support Agreement
- Bids must allow for analog devices where necessary.
- Wireless
- Upgrade or replace wireless
capability within the library
- A site survey is necessary to
determine the extent of the upgrade and/or replacement
All hardware specifications above are minimum. It is expected that
wiring/components/software will meet industry standards and current versions at
the time of installation. Please contact Colleen Verge (cverge@albionlibrary.org)
for
details.
Bid Evaluation
Although the cost of the
product/service is of primary concern, the ability to accommodate growth and
change and the total cost of operation (TCO) within the district are, in many
ways, more important. Do not assume the lowest bid will be awarded the project.
To achieve this goal,
bids will be evaluated on several factors.
-
Prices/charges
-
Prior experience
-
Understanding of
needs
-
Financial stability
-
Personnel
qualifications
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Comply with the
spirit of the district's long range technology plan
-
Compatibility with
district hardware/software standards as set forth within district's long
range technology plan
-
Provide lower
long-term cost of ownership
-
Ability to upgrade
and adapt to technological advances
-
Completeness of
response and adherence to bid specifications
-
Summary of project
implementation plan
-
Capability of the
bidder to successfully complete the installation within the required
timeframe.